Every school is different, but generally, DIII allow the coach to "tab" a few applications. How many? Depends. If the tabbed ones do not apply, or are not accepted, coach may be able to move down the list to tab others. Maybe by that time, it's too late. Prospects have moved on. It also works the other direction sometimes. Admissions will tell the coach that it has recd an application with a prospective player-as shown by his application. If recruited candidates do not actually apply, coach may have to work with who did apply.