Fungo, I feel for your community and the baseball program. As you might recall, we were hit by a tornado in the fall of 2006. Then, we waited for the insurace company to pay. They sent their adjusters out. Then we waited. They sent more. We waited. We started this past spring without completed/repaired dugouts, cages, etc. Again, I know what you are going through.
A couple of suggestions.
- First, if you know someone with a metal detector, have them go over the area around the dugouts and field. We kept finding nails, sharp metal, etc. every where.
- Have a coaching staff member walk with the adjusters. Simply put, they don't understand everything involved. As an example, I mentioned that Our rolling cage was torn up. They didn't have a concept of what a "rolling cage" was.
- Make sure you take an inventory of all of the equipment. We not only lost our cages, we lost items that we took for granted. For example, the 6x6 nets we hit into on the sides of the cages when we hit in stations. I messed up and forgot to add those.
- Have a stragetic plan for what has to be "first" when the adjusters give the ok to move. We have a maintenance director and so, we worked with him and they got to work fast. The day after approval by the adjustors, we had a fence company ready to put up the backstop which had been knocked down.
- Finally, have your parents ready to help any way that they can but remember that some items should be put up by professionals.
Good luck!