Sounds like an area scout is doing his job. Collecting information on players that his team might but interested in . Area Scouts collect information on any player in their area. They write reports on just about everyone. Some teams ask for medical as a standard some teams don't.
identify player , ask coaches, other scouts etc about player. decide if player is worth investing more time. watch player, gather info, send into the office. See if you can get crosschecker's time to come see player. Once on the "perf" list , maybe Director of Scouting ( depending one what round and $$) Area Scout sends more requests, Psychology , TAP, maybe some home visits... comes to see player play..... maybe talks to you about round, money, depends on high school or college.... might get a Special Asst. to GM to verify what cross checker sees, "it's a long way to the top if you want to rock and roll"
Medical request checks out, maybe scout comes to talk to player , medical does not check out, move on to next player